Special Event Permitting

Please click the Special Event Permit Application to start the process. The City's Special Event Manager will work with staff to review each application individually.

Special Event Permit Application

Special Event Permit Application Fee: Free

Special Event Permit with (1-3) Food Trucks: $150

Special Event Permit with (4 or more) Food Trucks: $300
Application Deadline: 45 days

Park Property other than Heritage Park; Security Deposit
Deposit Fee: $100
Non-Profit Deposit Fee: $75

Heritage Park; Security Deposit
Deposit Fee: $150
Non-Profit Deposit Fee: $75

The park deposit is applied to secure an event date on park property and is refunded pending no damages to City park property. Please secure dates as early as possible to prevent the loss of opportunity. This only applies to events on park property.

Temporary Food Permit, $35 due no less than three days
The Temporary Food Permit is required for each vendor serving and/or selling food, other than prepackaged food.

Fire Operational Permits, due no less than 30 days
Tents, Canopies, Temporary Structures Permit, $35

Event Security and Police Protection:
• 3 hours minimum per Police Officer
• Rate of pay per police officer is $50 per hour
• Number of Police Officers will be determined by a set of objective standards. (objective standards are listed on attachment item 1.A)

Fire Protection/ Medical Services:
• 3 hours minimum per EMS Personal
• Based on personnel salary
• Number of EMS Personal will be determined by a set of objective standards. (objective standards are listed on attachment item 1.A)

Traffic Control Rates:
• Rates based on required traffic Plan, required support from Director of Transportation or requested support for event organizer.

Objective Standards for Special Events(Attachment 1A)

City of Weatherford Fee Schedule (Attachment 1B)

Event organizers are required to comply with the Americans with Disability Act (ADA).

All venues, structures and activities shall be accessible to persons with disabilities including, but not limited to, the first aid station, parking, clear paths of travel (to and from, and inside the event), restrooms, seating, signage, drinking fountains, transportation and access to vendors.

If all areas are not accessible, directional signage or a map or program must be provided to attendees indicating the location of accessible restrooms, parking, drinking fountains, etc. Compliance with the Americans with Disabilities Act and all amendments are the responsibility of the organizer.

• Site Plan and Public Safety Plan;
Preparing for an event is a critical part of the planning process and the details on your application and all other requirements are essential to public safety.

• Parades, Fun Runs, and Other Street Closure Requests;
Parades and other street closure requests require the approval of both the Police, Fire, Emergency Management and Street Departments. If there is an impact on traffic and/or public safety, they will require a Traffic Control Plan (TCP). All reasonable alternative routes, times, and locations will be considered to provide the lowest costs for event organizers

• Traffic Control Plan (TCP);
A TCP must be developed in accordance with the Texas Manual on Uniform Traffic Control Devices. Only a Weatherford Police Officer, Weatherford Citizens Police or other sworn law enforcement officer can control traffic and give direction on City rights-of-way. Assist in this process is available from the City Transportation Department.

All Public Events Require Insurance
Event organizers must furnish the City with a certificate of insurance complying with minimum standards sufficient to protect event attendees, the general public, and City-owned property per the Special Events Ordinance and as outlined below:

• $1,000,000 per Occurrence General Liability
• $1,000,000 per Occurrence Liquor Liability
• Public events on City property require insurance coverage
• Event name, date, time and location must be listed in the DOC
• City of Weatherford must be listed as “Additional Insured”

The City may increase the amount of insurance required based upon the type of event, attendance, provision of alcohol, and other factors or risks.

An Outdoor Music Festival with amplified sound should not exceed 70 dba at the established perimeter of the event. An Outdoor Music Festival is defined as any form of musical entertainment provided by live performances if:

• More than two 200 people are in attendance at any one performance;
• The event requires paid admission; or
• Any of the performers or performance are not within a permanent, enclosed structure;
• Any of the performance involves the use of amplified sound.

• Only permitted for events;
• Requires application, Liquor Liability and General Liability Insurance, TABC permit;
• Requires the Assistant City Manager approval in the form of an authorization letter;

• Only permitted for events;
• Requires written permission from property owner;
• Must comply with requirements set forth by the Texas Alcoholic Beverage Commission (TABC);
• Liquor Liability and General Liability Insurance, and TABC permit;